Professional virtual office manager Services
Transform your business operations with our comprehensive virtual office manager services. From professional answering services to complex project management, we provide the complete business support you need to become an Empire Builder.
Our Services
Comprehensive virtual office manager services designed to help Gresham and Portland area businesses thrive
Answering Service
Dedicated professional call handling
Project Management
Complete project coordination
Calendar & Email
Streamlined communication
Bookkeeping
Financial management & reporting
Graphic Design
Professional design services
Data Entry
Accurate data management
Lead Qualification
Professional lead screening & qualification
Web Development
Professional website services
AI Training
AI implementation & training
Business Consulting
Strategic business guidance
Professional Answering Service
Never miss another important call with our professional answering service. Our US-based agents provide exceptional customer service with no phone trees or automation. Every call is answered by a real person who understands your business and represents your brand professionally.
Dedicated Availability
Round-the-clock coverage ensures you never miss a call
No Phone Trees
Real people answer every call, no automated systems
Dedicated Account Manager
Personal service from someone who knows your business
Custom Call Scripts
Personalized scripts that reflect your brand voice
Perfect For
- Professional service firms
- Contractors and construction companies
- Healthcare practices
- Legal firms
- Real estate agencies
Project Management Benefits
Save Time
Focus on your core business while we handle project coordination
P&L Reporting
P&L reports on each project that reflect time, materials and expenses
Reduce Risk
Professional oversight reduces project delays and complications
Increase Efficiency
Streamlined processes and better communication
Project Management
Take the stress out of project coordination with our professional project management services. We handle everything from building permits to subcontractor coordination, ensuring your projects stay on track and on budget.
Building Permits
Navigate complex permit processes with expert guidance
Subcontractor Coordination
Manage multiple vendors and keep everyone on schedule
Timeline Management
Keep projects on schedule with proactive oversight
Progress Reporting
Regular updates and detailed project status reports
Project Cost Management
Manage project costs and ensure budget compliance
Calendar & Email Management
Streamline your communication and scheduling with our professional calendar and email management services. We'll keep your schedule organized and your inbox manageable, so you can focus on what matters most.
Calendar Services
- Appointment scheduling
- Meeting coordination
- Calendar optimization
- Reminder management
Email Services
- Email organization
- Follow-up management
- Response handling
- Priority sorting
Time Savings
Lead Generation & Conversion
Transform your business growth with our comprehensive lead generation and conversion services. We'll help you attract quality prospects and nurture them into loyal customers through strategic campaigns and proven conversion techniques.
Lead Generation
- Content marketing campaigns
- Social media outreach
- Email marketing automation
- Lead magnet creation
Lead Conversion
- Lead qualification & scoring
- Follow-up sequences
- Nurture campaigns
- Sales funnel optimization
Conversion Results
Bookkeeping Features
Monthly Reconciliation
Complete bank and credit card reconciliation
Expense Tracking
Categorize and track all business expenses
Financial Reporting
Profit & loss statements, balance sheets
Tax Preparation Support
Organized records for tax season
Collections
Collection of past due accounts
Bookkeeping Services
Keep your business finances organized and compliant with our professional bookkeeping services. We handle everything from daily transactions to monthly reporting, giving you clear visibility into your business performance.
Accurate Records
Meticulous attention to detail ensures accuracy
Financial Insights
Clear reporting helps you make informed decisions
Time Savings
Focus on growing your business, not managing books
Graphic Design
Enhance your brand presence with professional graphic design services. From logos to marketing materials, we create visually compelling designs that represent your business professionally.
Data Entry & Management
Keep your business information organized and accessible with our accurate data entry and management services. We handle everything from database updates to document processing.
Lead Qualification Services
Transform your sales process with professional lead qualification services. We help identify your best prospects using proven methodologies like BANT and MEDDIC, ensuring your sales team focuses on qualified leads that are ready to convert.
Increase Your Conversion Rates
Focus on Quality Prospects
Our qualification process identifies leads with budget, authority, need, and timeline (BANT), ensuring your sales team works with prospects ready to make purchasing decisions.
Improve Sales Efficiency
Eliminate time wasted on unqualified leads. Our systematic approach increases conversion rates by 3x and reduces sales cycle time by up to 60%.
Seamless CRM Integration
Qualified leads are automatically scored and categorized in your CRM system with detailed notes and recommended next steps for your sales team.
Web Development Services
Custom Website Design
Professional, responsive websites tailored to your brand
Content Management
Easy-to-update content management systems
SEO Optimization
Search engine optimization for better visibility
Ongoing Maintenance
Regular updates and security monitoring
Web Development
Establish and enhance your online presence with professional web development services. From custom website design to ongoing maintenance, we help you create a powerful digital presence that attracts customers and grows your business.
Mobile-First Design
Responsive websites that look great on all devices
SEO Ready
Built with search engine optimization in mind
Secure & Fast
Optimized for security and performance
AI Training & Implementation
Stay ahead of the curve with artificial intelligence training and implementation services. We help your team understand and leverage AI tools to streamline operations, increase productivity, and maintain a competitive edge in today's rapidly evolving business landscape.
AI Tool Assessment
Evaluate and recommend the best AI solutions for your business
Team Training Programs
Comprehensive training to get your team up to speed
Workflow Automation
Implement AI-powered automation to save time and reduce errors
Ongoing Support
Continued assistance as AI technology evolves
AI Implementation Benefits
Consulting Approach
Assess Current State
Comprehensive analysis of your current operations and processes
Identify Opportunities
Pinpoint areas for improvement and growth
Implement Solutions
Execute strategic improvements with ongoing support
Business Consulting
Transform your business operations with strategic consulting services designed to help you optimize processes, improve efficiency, and scale sustainably. Our experienced consultants work with you to identify opportunities and implement solutions that drive real results.
Process Optimization
Streamline operations for maximum efficiency
Strategic Planning
Develop clear roadmaps for sustainable growth
Scalability Solutions
Build systems that grow with your business
Transparent Pricing
Simple, flat monthly rates with no hidden fees. Customized packages to fit your specific needs and budget.
Flat Monthly Rates
No surprises, no hidden fees. Simple, predictable pricing that makes budgeting easy.
Customized Packages
Mix and match services to create the perfect package for your business needs.
No Long-Term Contracts
Month-to-month service with the flexibility to adjust as your business grows.
Ready to Transform Your Business?
Join dozens of Oregon business owners who've discovered the power of professional virtual office manager services. Get your free consultation today and see how we can help you become an Empire Builder.
